Policies

Quality Policy

David Horn Communications Ltd (the ‘Organisation’) aims to provide defect-free goods, services and equipment to its customers on time and within budget.


The Organization operates a Quality Management System that has gained BS EN ISO 9001: 2008 certification including all aspects specific to the Police and Criminal Evidence Act and Home Office Codes of Practice.

The management is committed to:

  • Develop and continue to improve its Quality Management System

  • Continually improve the effectiveness of the Quality Management System

  • The enhancement of customer satisfaction.

The management has a continuing commitment to:


  • Ensure that customer needs and expectations are determined and fulfilled with the aim of achieving customer satisfaction

  • Communicate throughout the Organisation the importance of meeting customer needs and legal requirements

  • Establish the Quality Policy and its objectives

  • Conduct Management Reviews of the effectiveness of the implementation of the Quality Management System
  • Ensure the availability of resources.


The structure of the Quality Management System is defined within the Organisation’s Quality Manual.


All personnel understand the requirements of this Quality Policy and abide with all legislation specifically related to its business activities.


In addition to all English and EEC legislation and regulations, the Organisation complies with all legislation specifically related to its business activities.


The Organisation constantly monitors its quality performance and implements changes when appropriate.


The Quality Policy is regularly reviewed in order to ensure its continuing suitability.

Employment Policy

David Horn Communications Ltd (the ‘Organisation’) is, and has always been, committed to the goals of equal opportunity and affirmative action in employment.  It aims to provide a working environment for staff that fosters fairness, equity, and respect for social and cultural diversity, and is free from unlawful discrimination and harassment.


It is the Organisation’s declared policy to:

  • Foster a tolerant culture which values and responds to the diversity of its staff

  • Provide equal opportunity to staff and potential employees by removing barriers to participation and progression in employment so that all have the opportunity to fully contribute.
  • These barriers include, but are not limited to:  disability (physical, sensory, intellectual, and psychiatric); medical record, race (colour, ethnic or national origin); age; sex; homosexuality; marital status; and political or religious affiliation, views and beliefs except where these views conflict with the sometimes highly confidential nature of the Organisation’s business

  • Provide understanding and where reasonably practical install all necessary facilities for disabled staff

  • Promote clear and accountable management policies and practices to engender trust between managers and staff

  • Encourage and support staff in career progression through further education and training (internal and external) along with performance assessments and reviews
  • Ensure that its staff are aware of their rights and responsibilities.
    
This policy is communicated to all employees, to suppliers and sub-contractors where applicable or whenever requested and is also available to the public.

Environmental Policy

David Horn Communications Ltd (the ‘Organisation’) recognises the importance of environmental protection and is committed to operating its business responsibly and in compliance with all environmental regulations, legislation, and approved codes of practice relating to the electronics industry and the Organisation’s activities. It is the Organisation’s objective to operate with, and to maintain, good relations with all regulatory bodies and to meet European Directives on RoSHH and WEEE.

It is the Organisation’s declared policy to carry out all measures reasonably practicable to meet, exceed or develop all necessary or desirable requirements and to continually improve environmental performance through the implementation of the following:

  • Assessing and regularly re-assessing the environmental effects of the Organisation’s activities
  • Continuing to implement the Local Authority’s environmental recycling plan

  • Training of employees in environmental issues
  • Minimizing the production of waste
  • Minimizing material wastage
  • Promoting the use of recyclable and renewable materials
  • Re-using all packaging materials
  • Recycling equipment and materials appropriately that are returned to our premises at end-of-life in accordance with all waste directives
  • Minimizing energy wastage
  • Reducing or eliminating the production of pollutants to water, land and air
- Using lead-free solder in all manufacturing
- Controlling noise emissions from operations
  • Minimising the risk to employees and the general public from operations and activities undertaken by the Organisation.
  • Sustainable Procurement

Introduction


David Horn Communications Ltd (DHC) recognises that it has an implicit role in furthering sustainable development, not only through its own manufacturing processes but through its procurement of equipment, goods and services. The Company spends in excess of £1m per annum on the purchase of mechanical and electronic components and is aware of the potential impact this spend has on the global environment.  Where possible goods are sourced from either within the United Kingdom or the wider European Community where compatible environmental standards exist and are enforced.  The Company endeavours to integrate sustainability, environmental and social issues into its procurement process.  This policy outlines the approach that is taken in order to ensure that natural resources are used prudently and that there is effective protection of the environment whilst ensuring delivery of value-for-money products to the UK Police and Governmental customers.

Key Policy Statement



The Company embeds the principles of sustainability throughout its procurement activities ensuring only cost-effective components are selected that are as far as is practically possible a balanced consideration of economic, social, ethical and environmental issues.


Aim of the Policy



The aim of the policy is to ensure that DHC employees, contractors and suppliers are aware of the Company’s commitment to long-term sustainability. The Company will strive to help protect and enhance the environment creating better lives, well-being and opportunities through its procurement processes. It is committed to a procurement management system that ultimately delivers best value products underpinned by environmental and socially responsible behaviour.



Key Objectives



David Horn Communications Limited aims to achieve this by:


  • Taking into account the need to minimise emissions

  • Taking steps to minimise carbon dioxide and other greenhouse gas emissions through the detailed consideration of products and services procured

  • Considering the environmental performance where possible of all suppliers and contractors, and 
encouraging them to conduct their operations in an environmentally sensitive manner

  • Maximising the use of recycled products and products derived from reclaimed materials

  • Considering a basic life cycle analysis of products to minimise the adverse effects on the environment 
 resulting directly or indirectly from products procured
  • Selecting products having minimal effect on the depletion of natural resources and biodiversity
  • Working effectively with other UK-based industries and maximising the opportunity for other local small and medium sized enterprises to manufacture and supply goods and components reducing the 
 negative impacts of transportation

  • Complying with all UK and EU statutory regulations and legislation and ensuring our suppliers do the 
same
  • Training all procurement staff on sustainability considerations within the Policy and Strategy
  • Communicating the policy to all staff and suppliers.


Continual Improvement


Continued delivery of the Sustainable Procurement Policy is to be maintained by regular reviews of its effectiveness by way of the Company’s ISO: 9001 auditing process. Staff training, particularly for those directly concerned with procurement, is to be regularly reviewed.  Best practice is also to be appraised for continued suitability as products evolve and new suppliers are acquired. The effectiveness of this approach will be measured and formally reported upon annually.

This policy is communicated to all employees, to suppliers and sub-contractors where applicable or whenever requested and is also available to the public.

Health & Safety Policy

As a responsible employer David Horn Communications Ltd (the ‘Organisation’) recognises and accepts its duty in law to ensure that, so far as is reasonably practicable, a safe and healthy working environment is maintained for its employees, sub-contractors and visitors.


In general the Organisation will endeavour to:


  • Make the workplace safe and without risks to health
- Ensure plant and machinery are safe and that safe systems of work are set and followed

  • Ensure that articles and substances are moved and stored safely

  • Provide adequate welfare facilities

  • Give instruction, training and supervision as necessary for health and safety.


The Organisation will:


  • Formally assess risks to safety and make arrangements for implementing health and safety measures identified as being necessary by the assessment
  • Continue to employee a manager competent to implement and maintain health and safety responsibilities together with an employees’ representative. In addition it will continue to engage the services of an independent Health & Safety advisory body to regularly audit the Organisation and assist, where necessary, in maintaining a safe environment

  • Provide adequate first-aid facilities, equipment and fully qualified First-Aid at Work personnel
- Report certain injuries, diseases and dangerous occurrences (under RIDDOR) to the appropriate enforcing authority

  • Ensure that the workplace satisfies health, safety and welfare requirements (ventilation, temperature, lighting ; and sanitary, washing and rest facilities).
  • Ensure that work equipment is suitable for its intended use and is properly maintained and used

  • Take precautions against danger from inflammable or explosive hazards, electrical equipment, noise and radiation

  • Avoid hazardous manual handling operations or when unavoidable minimise risk

  • Provide all necessary protective clothing where risks are not controlled by other means

  • Ensure that all appropriate warning signs (including those necessary for fire safety) are provided and maintained

  • Provide all necessary and appropriate fire extinguishers as recommended by fire safety consultants/local fire brigade and ensure they are regularly maintained.

This policy is communicated to all employees, to suppliers and sub-contractors where applicable or whenever requested and is also available to the public.


Summary of Company Health & Safety Policy Booklet – issued to all employees